Redevelopment Authority of the City of Erie

Job Description

 

Director of Finance and Administration


Job Summary

 

The Director of Finance and Administration (DFA) manages all financial functions and all matters relating to general administration of the Erie Redevelopment Authority (ERA).  As an Authority Director, the DFA participates in policy development and is responsible for its implementation, specifically in the areas of finance and administration.  The DFA reports directly to the Executive Director and serves as ERA’s financial advisor.

 

Essential Duties and Responsibilities

 

Fiscal

The DFA serves as financial advisor to the ERA Board and Executive Director.  To assist in the Executive Director and Board in decision making, the DFA prepares monthly financial reports, annual financial reports, and other reports as requested.

 

The DFA is responsible for all financial functions of the Authority, including:

  • Financial accounting and periodic reporting
  • Internal control
  • Internal auditing
  • Accounts receivable and payable
  • Employee timesheets and payroll
  • Fiscal administration of grant contracts
  • Forecasting and financial planning
  • Budget preparation
  • Oversight of independent audits
  • Maintaining relationships with various financial institutions
  • Gathering, interpreting, and preparing financial data for studies, reports, and recommendations

 

The DFA will be assigned special projects relating to fiscal matters associated with grant applications, existing and proposed partnerships and subsidiary organizations, bond issues, planning projects, and development of business plans.

 

Administrative

The DFA is responsible for all matters relating to the general administration of the Authority, including:

  • Human resources
  • Personnel records
  • Management of non-program properties
  • Office equipment and supplies
  • Information technology
  • Communications (e.g. phone systems)
  • Contributions to the Authority’s annual report

 

Leadership

The individuals holding director-level positions, including the DFA, prescribe general policies, plans and objectives for ERA in consultation with other directors and following the Executive Director’s leadership.  The DFA is directly responsible for implementation of those policies relating to fiscal and administrative matters. 

 

All directors, including the DFA, are expected to understand the broad mission, goals, and workings of the Authority.  They are also to take personal initiative to identify opportunities to improve ERA’s overall operation and pursuit of its mission and goals.  The DFA has special responsibility for such initiatives in the areas of finance and general administration.

 

In the absence of the Executive Director, the Authority Board may direct the DFA to assume the position of “Acting Executive Director.”

 

Supervision

The DFA reports directly to the Executive Director and will make presentations to the Authority Board from time to time.

 

The DFA exercises direct supervision over all Authority fiscal and accounting personnel, clerical staff, information technology, and other administrative support staff.  Direct supervision of contractors or vendors providing these services is also the responsibility of the DFA.  Establishing selection criteria, interviewing, selecting, training, daily oversight, coordination, and evaluation are all part of “direct supervision”. 

 

Along with the Executive Director, the DFA is responsible to understand, enforce, and periodically update the Authority’s Employee Handbook.

 

External Relations

The DFA maintains positive, professional relationships with high-level elected and appointed public officials.  As requested, the DFA makes presentations to City Council, County Council, Committees, Commissions and also represents the Authority at various events.

 

Regular correspondence and communication is required with City, County, and other government fiscal staff.  The DFA interfaces with independent auditors, grant agency administrators, staff of partner agencies, insurance providers, contractors, and service providers.

 

Job Classification and Working Conditions

The DFA is a “Class B” (Director Level) position as defined by the ERA Employee Handbook (Handbook).  Compensation is based on an annual salary; compensation ranges are defined in the Handbook.

 

Work is conducted primarily in an office setting.  It includes irregular hours, occasional evening meetings, and pressure generated by deadlines, and a variable workload.

 

The DFA is proficient with all equipment, methods, and guidelines appropriate to successfully fulfilling the essential responsibilities and duties of this job.

 

Physical demands described here are those that must be met by an employee to successfully perform the essential responsibilities and duties of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and duties.  The employee is frequently required to sit; talk; hear; use hand and fingers to handle objects (e.g. files and paper), tools, controls; reach with hands and arms; and move about within an office setting.  Specific vision abilities required by this job include close vision and the ability to adjust focus.  The employee must occasionally lift and/or move up to 25 pounds.

 

Qualifications

 

  • Baccalaureate degree in accounting, business administration, or related field is required.  A master’s degree is desirable.
  • Certification relating to accounting (e.g. CPA or CMA) is desirable.
  • A minimum three (3) years experience in finance and accounting at a high management supervisory level.
  • Experience and demonstrated ability to oversee and supervise technical and clerical staff.
  • Superior writing skills and verbal communication skills are essential. 
  • Knowledge of principles and practices of accounting, finance, grant administration, budgeting, revenue collection, human resources, personnel management and supervision, and management.
  • Proficiency in word processing, spreadsheet and database software is essential.  
  • Ability to interpret contracts and applicable laws and regulations.
  • Ability to analyze complex problems and independently develop alternative solutions
  • Valid Pennsylvania driver’s license.